Job Opening: Religious Education Admin

September 16, 2021 - 2:05pm
Admin Job Opening
Part Time

St. Michael Parish Job Description: Religious Education Admin/Secretary II

 

OVERVIEW:

St. Michael Parish is seeking a part-time Religious Education Admin/Secretary responsible for providing a full range of clerical and secretarial functions for the Religious Education department. Bi-lingual in Spanish is preferred. Responsible for greeting and referring visitors and keeping the office clean and organized. Will oversee the timely opening and closing of the religious education office, is responsible for maintaining all sacramental records associated with children in the programs. The Secretary II position will report directly to the Pastoral Associate/DRE.

Within this brief description, the department Secretary is expected to:

 

AREAS OF FOCUS:

  • Perform secretarial duties for Pastoral Associate/DRE

  • Manage safe environment program for all department volunteers to ensure Diocesan compliance

  • Maintain all sacramental records for children and teens receiving Baptism, First Communion, and Confirmation

  • Operating telephone system, taking/transferring calls and recording messages

  • Maintains a comprehensive filing system for central department files

  • Oversees an inventory of department and event supplies and orders materials, supplies or equipment as needed

  • When needed, Secretary will need to fill in and lead Faith Formation classes

  • Responsible for maintaining a comprehensive database for Religious Ed department

  • Responsible for photocopying and/or duplicating materials for department staff and volunteer groups as needed

  • Responsible for maintaining a clean, welcoming and organized office environment for the department

  • Assist with coordinating religious education office volunteers

  • Assist department coordinator in organizing and maintaining accurate financial records for the department associated with registration, program fees, and donations

  • Any other responsibilities and projects as assigned by the Pastoral Associate/DRE

 

QUALIFICATIONS

  • A practicing Roman Catholic with an informed understanding of Vatican II and how it applies to the mission of St. Michael Parish

  • 5 Years’+ experience in secretarial and/or office management position

  • High School graduate, college graduate preferred

  • Bi-lingual in Spanish preferred

  • Excellent organizational and interpersonal skills; Efficient with computer and programs such as Microsoft word, excel, PowerPoint, publisher along with Parish Data Systems database and Flocknote

  • Detail-oriented, deadline-aware, persistent, helpful, team-minded and personable

  • Great customer service skills

  • Must be able to work some nights and weekends

 

This is a part-time (22.5 hours), non-exempt position and will not include health benefits. Salary is based upon the Diocesan Scale and depends on qualifications and experience.

Classification: S-5

 

All interested candidates must submit a cover letter and resume to Eric Hom, Director of Business Operations at EricHom@stmichaellivermore.com by September 15th, 2021.

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