Job Opening: Religious Education Secretary I

April 25, 2019 - 11:10am
Were Hiring
Application Deadline is May 8

Now Accepting Applications for a Religious Education Secretary I

St. Michael Parish, located in the Livermore Valley is seeking a part-time Secretary I position responsible for providing a full range of clerical and administrative functions for the Religious Education Department.  This position will be responsible for greeting and referring visitors, scheduling facilities and database management.  Will be responsible for maintaining all sacramental records associated with children in the program.  Bi-lingual in Spanish is preferred.  Must be a practicing Roman Catholic who is detail oriented, deadline aware with great communication skills.  The Secretary I position will report directly to the Religious Education Coordinator/DRE.  View the full job description below.

This non-exempt position is part-time, 22.5 hours per week and will not include benefits.  Classification for this position is S-4.  Salary is based upon the Diocesan scale and will depend on qualifications and experience. 

All interested candidates must submit a cover letter and resume to Eric Hom, Business Manager at EricHom@stmichaellivermore.com by May 8, 2019. 

 

OVERVIEW:

St. Michael Parish is seeking a part-time Secretary I responsible for providing a full range of clerical and secretarial functions for the Religious Education department. Bi-lingual in Spanish is preferred. Responsible for greeting and referring visitors and keeping the office clean and organized. Will oversee the timely opening and closing of the religious education office, is responsible for maintaining all sacramental records associated with children in the programs. The Secretary I position will report directly to the Religious Education Coordinator/DRE.

 

Within this brief description, the department Secretary is expected to:

 

AREAS OF FOCUS:

Perform secretarial duties for Religious Education Coordinator/DRE

Manage safe environment program for all department volunteers to ensure Diocesan compliance

Maintain all sacramental records for children and teens receiving Baptism and First Communion

Operating telephone system, taking/transferring calls and recording messages

Maintains a comprehensive filing system for central department files

Oversees an inventory of department and event supplies and orders materials, supplies or equipment as needed

When needed, Secretary will need to fill in and lead faith formation classes

Responsible for maintaining a comprehensive database for Religious Ed department

Responsible for photocopying and/or duplicating materials for department staff and volunteer groups as needed

Responsible for maintaining a clean, welcoming and organized office environment for the department

Assist with coordinating religious education office volunteers

Assist department coordinator in organizing and maintaining accurate financial records for the department associated with registration, program fees, and donations

Any other responsibilities and projects as assigned by the Religious Education Coordinator/DRE

 

QUALIFICATIONS

A practicing Roman Catholic with an informed understanding of Vatican II and how it applies to the mission of St. Michael Parish

5 Years’+ experience in secretarial and/or office management position

High School graduate, college graduate preferred

Bi-lingual in Spanish preferred

Excellent organizational and interpersonal skills; Efficient with computer and programs such as Microsoft word, excel, powerpoint, publisher along with Parish Data Systems database and Flocknote

Detail-oriented, deadline-aware, persistent, helpful, team-minded and personable

Great customer service skills

Must be able to work some nights and weekends

 

This is a part time (22.5 hours), non-exempt position and will not include health benefits. Salary is based upon the Diocesan Scale and depends on qualifications and experience.

 

Classification: S-4

Categories: 

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